Application Form

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Application Form A - Scheme A

 

Hong Kong Designers Association

 

2020 SIDA (Sponsorship for International Design Awards)

Sponsor: Create Hong Kong of the Hong Kong Special Administrative Region

 

SCHEME A Scheme for Winners of Specified International Competitions/Awards

Applicants are required to read the Guidance Notes for the Sponsorship Scheme before completing this application form.

The application period for SIDA (Sponsorship for International Design Awards): 1 June 2020 – 31 May 2021.

For Design companies or Design-applying enterprise, please attach a Copy of Hong Kong Business Registration (BR) and a Copy of Certificate of Incorporation (CI)

(i) Eligible Period
- All specified awards are eligible for application throughout the call for entries period, from 1/6/2020 to 31/5/2021.
- Award fees will be reimbursed from 1/6/2020 to 31/5/2021, and the reimbursement claim for award fees for specified awards will be allowed once after award announcement is made during this eligible period.
- There will be no retrospective approval for reimbursement claim in respect of awards obtained before the project call for entries period (i.e. 1/6/2020).
- Application will be counted on a First-Come-First-Served Basis based on the submission date of their application form. If the key information is missing, e.g. flight ticket details, a 1-month period will be provided for participants to supplement the missing information.
- Reimbursement will continue until the fund has run out.

(ii) Eligibility

- Must be 24 specified international design awardees
- For individual, must have a permanent residents of Hong Kong and the holders of Hong Kong 3-star ID cards.

- For design companies or design-applying enterprises, must be local registered and have Hong Kong Business Registration (BR) and Certificate of Incorporation (CI).
- No age-limited and not only limited to design practitioners only.
(If the public or design students have the capacity and talents to gain the specific awards, they are warmly welcome to apply too.)

(iii) Mechanism
The scheme is under the “First-Come, First-Served” basis and applicants who received the support from the scheme should undertake to display their works at the SIDA sharing seminars. No application fee will be charged for applying HKDA SIDA 2020, however, awardee of unlisted competitions/awards in this program will not be considered.


The applicants are required to provide the project name, project description, information of the designer/designers or design companies including names, addresses, telephone numbers, copy of BR of the companies, ID numbers of the designers and contact persons.


Funding support is given as a lump sum grant. A total sum of the award participation fee of each listed awards will be disbursed once the applicants are being granted as winner. Each award will base on its application and award fee to have the reimbursement, awardee or awardee's representative must go to the award ceremony to gain the award, if no representative showcase in the award ceremony, no reimbursement can be applied. The meaning of “award fee” is the compulsory fee of which the awardee need to pay in order to get the award such as the winners’ promotion fee, the interview fee, the printing fee and etc. for those fee asked by the award organizer with official receipts.


The application is required to submit both invoices and receipts for reimbursement claim and issued in the name of the applicant (for representative's flight and accommodation, the payer must be under the name of the applicant and the representative will be the guest name). In order to avoid the double subsidy or duplicated financial support, the applicants need to register and sign a guarantee form that they have not gain any funding sources while applying the same specified international award in the same year using the same design.

(iv) Reimbursable items
Reimbursable items are:

1 ) Entry fee

2) Taxation
3) Courier fee
4) Publication fee
5) Exhibition fee
6) Flight and accommodation for the collection of the award. (This only apply when the organizer has send an official invitation to the winner. Only ONE representative will be sponsored to collect the award. One air returns ticket at economy class to the location of award ceremony and two nights' hotel accommodation not exceeding HK$2,000 per night for this representative.)


As the Entry Fee, Taxation, Courier Fee, Publication Fee and Exhibition Fee are totally different in different international competitions/awards, SIDA cannot indicate the ceiling of each reimbursable items, but the maximum of each award is HK$100,000 while the maximum reimbursement cap stated for a design unit (designer or design company) in the Scheme for Winners of Specified International Competitions/Awards is HK$ 200,000.


Therefore, the 1st condition is the Design Unit cannot gain more than HK$200,000 even the designer won a lot of specified international awards within the eligible period.
And the 2nd condition is the maximum reimbursement of each award is HK$100,000. It is because SIDA cannot specifically separate the reimbursable items (because different awards have different amount on the above fee, it is unfair to cut-off in a single amount).


For examples:
Designer A won 2 awards and has already paid HK$120,000 for each award. He can only reimburse HK$100,000 for every single award, so the reimbursement will be HK$100,000 + HK$100,000 = HK$200,000. Designer B won 3 awards and paid HK$120,000 for the first award, HK$50,000 for the remaining two awards. He can reimburse HK$100,000 for the first award and HK$50,000 for the remaining two, the total reimbursement will be HK$100,000 + HK$50,000 + HK$50,000 = HK$200,000.
Designer C won 8 awards and paid HK$20,000 for all awards, he can reimburse all the awards, the total reimbursement will be HK$20,000 x 8 awards = HK$160,000.


Thus, SIDA do not restrict the number of awards, but restrict the maximum reimbursement amount of each award and the maximum reimbursement amount of each design unit under the First-Come-First-Served Basis.

(v) Reimbursement and Release of Grant


Reimbursement will be processed within 3 months after the application is considered successful. 
Since the project is government-funded under CreateSmart Initiative governance, the applicants understand that this project is operating under the monitoring of HK Governments, and agrees the reimbursement schedule will be followed by the actual payment schedule of CSI funding issued by the HK government. Successful applicants will receive 80% of the reimbursement in preliminary round of examination. The last phase payment to the applicants can only be issued after the application and document proof are approved by CSI. If the application is approved by the HK government, all the remaining amounts will be settled within 6 - 9 months once the project funds from CSI are received.

Applicant Information

(Name of applicant must be the same as shown on his/her HKID card)

Awards Details

(Competition/Award out of the 24 Award List will not be considered.)

Award 1

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Reimbursement Details

(In case if the invoices and receipts for reimbursement claim is in other currency,  only the payment receipt in HKD is accepted.)

 

Notes - Documents Checklist

 

An applicant must submit the completed application form together with a copy of the following documents to the Office of the Hong Kong Designers Association (SIDA) (Address: Flat C, 4/F Wui Wah Factory, 1035-1037 Yee Kuk West Street, Lai Chi Kok, Kowloon, Hong Kong) within 1 June  2020 – 31 May 2021.

Documents required:

 Hong Kong Identity Card,

 Documentary proof of Entry Fees, Judging Fees and Final Judging Fees paid

 Taxation Receipt

 Courier fee Receipt

 Publication Receipt

 Exhibition fee Receipt

 Award result proof

 Flight Invoice & Receipt

(*Remarks: This only apply when the organizer has send an official invitation to the winner. Only ONE representative will be sponsored to collect the award. One air returns ticket at economy class to the location of award ceremony and two nights' hotel accommodation not exceeding HK$2,000 per night for this representative. The application is required to submit both invoices and receipts for reimbursement claim and issued in the name of the applicant (for representative's flight and accommodation, the payer must be under the name of the applicant and the representative will be the guest name).

 Accommodation Invoice & Receipt

(*Remarks: This only apply when the organizer has send an official invitation to the winner. Only ONE representative will be sponsored to collect the award. One air returns ticket at economy class to the location of award ceremony and two nights' hotel accommodation not exceeding HK$2,000 per night for this representative. The application is required to submit both invoices and receipts for reimbursement claim and issued in the name of the applicant (for representative's flight and accommodation, the payer must be under the name of the applicant and the representative will be the guest name).

 Front page of the applicant’s bank passbook or bank statement showing the applicant’s name, account number and bank name/bank code.

 Copy of Hong Kong Business Registration (BR) (*Only For Design companies or Design-applying enterprise )

 Copy of Certificate of Incorporation (CI) (*Only For Design companies or Design-applying enterprise)

1. Hong Kong Identity Card 

(*Only for Personal Application)

2. Documentary Proof of Entry Fees, Judging Fees and Final Judging Fees Paid

3. Taxation Receipt

4. Courier Fee Receipt

5. Publication Receipt

6. Exhibition fee Receipt

7. Award Result proof

8. Flight Invoice & Receipt

(*Remarks: This only apply when the organizer has send an official invitation to the winner. Only ONE representative will be sponsored to collect the award. One air returns ticket at economy class to the location of award ceremony and two nights' hotel accommodation not exceeding HK$2,000 per night for this representative. The application is required to submit both invoices and receipts for reimbursement claim and issued in the name of the applicant (for representative's flight and accommodation, the payer must be under the name of the applicant and the representative will be the guest name).

9. Accommodation Invoice & Receipt

10. Front page of the applicant’s bank passbook or bank statement showing the applicant’s name, account number and bank name/bank code.

11. Copy of Hong Kong Business Registration (BR)

(*Only For Design companies or Design-applying enterprise )

12. Copy of Certificate of Incorporation (CI)

(*Only For Design companies or Design-applying enterprise)

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I have attached with Invoices and receipts for reimbursement claim and issued in the name of the applicant

Award 2

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Reimbursement Details

(In case if the invoices and receipts for reimbursement claim is in other currency,  only the payment receipt in HKD is accepted.)

Upload
Image (.jpg, .png, .jpeg)

1. Hong Kong Identity Card 

(*Only for Personal Application)

2. Documentary Proof of Entry Fees, Judging Fees and Final Judging Fees Paid

Upload
Image (.jpg, .png, .jpeg)

3. Taxation Receipt

4. Courier fee Receipt

5. Publication Receipt

6. Exhibition fee Receipt

7. Award Result Proof

8. Flight Invoice & Receipt

(*Remarks: This only apply when the organizer has send an official invitation to the winner. Only ONE representative will be sponsored to collect the award. One air returns ticket at economy class to the location of award ceremony and two nights' hotel accommodation not exceeding HK$2,000 per night for this representative. The application is required to submit both invoices and receipts for reimbursement claim and issued in the name of the applicant (for representative's flight and accommodation, the payer must be under the name of the applicant and the representative will be the guest name).

9. Accommodation Invoice & Receipt

10. Front Page of the Applicant’s Bank Passbook or Bank Statement showing the Applicant’s Name, Account Number and Bank Name/Bank code.

11. Copy of Hong Kong Business Registration (BR)

(*Only For Design companies or Design-applying enterprise )

12. Copy of Certificate of Incorporation (CI)

(*Only For Design companies or Design-applying enterprise)

Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
Upload
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Upload
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Upload
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Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
I have attached with Invoices and receipts for reimbursement claim and issued in the name of the applicant

Award 3

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Reimbursement Details

(In case if the invoices and receipts for reimbursement claim is in other currency,  only the payment receipt in HKD is accepted.)

1. Hong Kong Identity Card 

(*Only for Personal Application)

Upload
Image (.jpg, .png, .jpeg)

2. Documentary Proof of Entry Fees, Judging Fees and Final Judging Fees Paid

Upload
Image (.jpg, .png, .jpeg)

3. Taxation Receipt

4. Courier fee Receipt

5. Publication Receipt

6. Exhibition Fee Receipt

7. Award Result Proof

8. Flight Invoice & Receipt

(*Remarks: This only apply when the organizer has send an official invitation to the winner. Only ONE representative will be sponsored to collect the award. One air returns ticket at economy class to the location of award ceremony and two nights' hotel accommodation not exceeding HK$2,000 per night for this representative. The application is required to submit both invoices and receipts for reimbursement claim and issued in the name of the applicant (for representative's flight and accommodation, the payer must be under the name of the applicant and the representative will be the guest name).

Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)

9. Accommodation Invoice & Receipt

10. Front page of the applicant’s bank passbook or bank statement showing the applicant’s name, account number and bank name/bank code.

Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)

11. Copy of Hong Kong Business Registration (BR)

(*Only For Design companies or Design-applying enterprise )

12. Copy of Certificate of Incorporation (CI)

(*Only For Design companies or Design-applying enterprise)

Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
I have attached with Invoices and receipts for reimbursement claim and issued in the name of the applicant

Award 4

arrow&v
arrow&v
arrow&v
arrow&v

Reimbursement Details

(In case if the invoices and receipts for reimbursement claim is in other currency,  only the payment receipt in HKD is accepted.)

Upload
Image (.jpg, .png, .jpeg)

1. Hong Kong Identity Card 

(*Only for Personal Application)

2. Documentary Proof of Entry Fees, Judging Fees and Final Judging Fees Paid

3. Taxation Receipt

4. Courier Fee Receipt

5. Publication Receipt

6. Exhibition Fee Receipt

7. Award Result Proof

8. Flight Invoice & Receipt

(*Remarks: This only apply when the organizer has send an official invitation to the winner. Only ONE representative will be sponsored to collect the award. One air returns ticket at economy class to the location of award ceremony and two nights' hotel accommodation not exceeding HK$2,000 per night for this representative. The application is required to submit both invoices and receipts for reimbursement claim and issued in the name of the applicant (for representative's flight and accommodation, the payer must be under the name of the applicant and the representative will be the guest name).

9. Accommodation Invoice & Receipt

10. Front Page of the Applicant’s Bank Passbook or Bank Statement showing the Applicant’s Name, Account Number and Bank Name/Bank Code.

11. Copy of Hong Kong Business Registration (BR)

(*Only For Design companies or Design-applying enterprise )

12. Copy of Certificate of Incorporation (CI)

(*Only For Design companies or Design-applying enterprise)

Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
I have attached with Invoices and receipts for reimbursement claim and issued in the name of the applicant

Award 5

arrow&v
arrow&v
arrow&v
arrow&v

Reimbursement Details

(In case if the invoices and receipts for reimbursement claim is in other currency,  only the payment receipt in HKD is accepted.)

Upload
Image (.jpg, .png, .jpeg)

1. Hong Kong Identity Card

 (*Only for Personal Application)

2. Documentary Proof of Entry fees, Judging Fees and Final Judging Fees Paid

Upload
Image (.jpg, .png, .jpeg)

3. Taxation Receipt

4. Courier Fee Receipt

5. Publication Receipt

6. Exhibition Fee Receipt

7. Award Result Proof

8. Flight Invoice & Receipt

(*Remarks: This only apply when the organizer has send an official invitation to the winner. Only ONE representative will be sponsored to collect the award. One air returns ticket at economy class to the location of award ceremony and two nights' hotel accommodation not exceeding HK$2,000 per night for this representative. The application is required to submit both invoices and receipts for reimbursement claim and issued in the name of the applicant (for representative's flight and accommodation, the payer must be under the name of the applicant and the representative will be the guest name).

9. Accommodation Invoice & Receipt

10. Front page of the applicant’s bank passbook or bank statement showing the applicant’s name, account number and bank name/bank code.

11. Copy of Hong Kong Business Registration (BR)

(*Only For Design companies or Design-applying enterprise )

12. Copy of Certificate of Incorporation (CI)

(*Only For Design companies or Design-applying enterprise)

Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
Upload
Image (.jpg, .png, .jpeg)
I have attached with Invoices and receipts for reimbursement claim and issued in the name of the applicant

RULES/DISCLAIMERS

 

1.  (a)  For individual, the applicant should: be a permanent Hong Kong resident (with the right of abode, or the right to land or to stay in Hong Kong without restriction, 3 Star should appears on the Hong Kong Identity Card);  (b) For design companies or design-applying enterprises, must be local registered and have Hong Kong Business Registration (BR) and Certificate of Incorporation (CI).
No age-limited and not only limited to design practitioners only.

 

2. All specified awards of the 24 detailed award list are eligible for application throughout the call for entries period, from 1/6/2020 to 31/5/2021.
Award fees will be reimbursed from 1/6/2020 to 31/5/2021, and the reimbursement claim for award fees for specified awards will be allowed once after award announcement is made during this eligible period.
There will be no retrospective approval for reimbursement claim in respect of awards obtained before the project call for entries period (i.e. 1/6/2020).
Application will be counted on a First-Come-First-Served Basis based on the submission date of their application form. If the key information is missing, eg. flight ticket details, a 1-month period will be provided for participants to supplement the missing information.
Reimbursement will continue until the fund has run out.

 

3. Amendment to any information after submission of the application form should be submitted to the Hong Kong Designers Association in writing. The applicant will be notified in writing or by telephone if additional information is required by the Selection Panel. Applicants who do not hear from the Hong Kong Designers Association three months after the closing date for application may consider their applications unsuccessful.

 

4. Information, details and materials submitted will not be returned. Apart from the record of successful applicants, all the information will be destroyed twelve months after the closing date for application.

 

5. The Hong Kong Designers Association reserves the rights: to withdraw the application if an applicant is found to have provided any false information or withheld any material information.

 

6. Personal data collected from the application for the purpose of the Sponsorship for International Design Award Scheme 2020 will be used by the Hong Kong Designers Association to process the application and for other related purposes. Provision of personal data by the applicant is voluntary.

 

7. The applicant has the right to request access to and/or correction of personal data provided, in accordance with the relevant provisions of the Personal Data (Privacy) Ordinance (Cap. 486). 

 

8. The application must be completed and sent, by email (sida@hkda.hk), by online application form, or by post to: Flat C, 4/F Wui Wah Factory, 1035-1037 Yee Kuk West Street, Lai Chi Kok, Kowloon, Hong Kong     

ENQUIRY:      Tel: (852) 2527 3968        Email: sida@hkda.hk

i) I hereby declare to have read, acknowledged, understood and will observe the rules/ disclaimers set forth in this application form and the Guidance Notes for the Sponsorship Scheme; and undertake to be bound and agree to be bound by the rules/ disclaimers throughout.

 

ii) I agree to assist the Hong Kong Designers Association in promoting the prospect of the industry and to attend sharing sessions to share my experiences from the sponsorship programme.

 

iii) I hereby agree for the Hong Kong Designers Association to approach my referee for my information, if necessary.  

 

iv) I have not gained any funding sources while applying the same specified international award in the same year using the same design

 

v) I hereby declare the information provided herein is correct and accurate to the best of my knowledge.

ORGANIZER

SPONSORSHIP FOR INTERNATIONAL DESIGN AWARDS

SPONSOR

Disclaimer: The Government of the Hong Kong Special Administrative Region provides funding support to the project only, and does not otherwise take part in the project. Any opinions, findings, conclusions or recommendations expressed in these materials/events (or by members of the project team) are those of the project organizers only and do not reflect the views of the Government of the Hong Kong Special Administrative Region, the Communications and Creative Industries Branch of the Commerce and Economic Development Bureau, Create Hong Kong, the CreateSmart Initiative Secretariat or the CreateSmart Initiative Vetting Committee.
Copyright @ 2020 Hong Kong Designers Association. All rights reserved.